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Topic: TOPIC ONE NEWSLETTER Event Production TrendsThe world of special events is constantly changing. Technological enhancements have helped turn “simple” meetings and events into full-scale productions, boosting both clients’ and guests’ expectations. What worked last year won’t necessarily fill the bill this year as planners are constantly called upon to create something new and different—an event that tops the previous year’s performance. What event formats, design, production and décor treatments work well now? Following are a few strategies for taking your event to the next level. Holding Events at HotelsHotels specialize in one-stop shopping for meetings and special events, since meeting and banquet room facilities, food and beverage operations and staff are already at your service. Following are tips, guidelines, and points to consider when looking to find the perfect hotel venue for your upcoming event. Holding Events In NightclubsEvent planners throughout the country report increased client demand for lounge themes and clublike settings at their special events. While many spaces from hotel ballrooms to lofts and warehouses can be themed out to implement the concept, why not make it easy and choose a nightclub as the venue for your next event? Following are pointers to steer you in the right direction. Museums, Mansions & Historical SitesAn extraordinary setting can provide the perfect backdrop for an extraordinary event. Non-traditional venues such as museums, mansions, and historical sites frame the occasion with their own special built-in character. They can also set the stage for excellent thematic tie-ins. Team-Building and Group ActivitesIt’s easier to run a successful business if the people involved in it are excited to be a part of the team and support each other in working together toward the same business goals. Group outings and strategic team-building exercises encourage communication in different settings and in different ways, helping to foster cooperation, motivate employees, boost company morale, and promote a sense of team spirit. Following are tips and strategies for group outings with that team-building spirit in mind. Tips for Holding Special Events at RestaurantsBefore choosing a restaurant for you event, look carefully at the set-up, facilities, decor, service, and menu. Tips on Outdoor Event VenuesHolding an event outdoors can be a lot of fun, but it can also be challenging. Here's some advice on how to choose a site and how to prepare for contingencies. Using Resorts for Events and MeetingsIf you’re searching for a venue that combines meeting facilities, food and beverage service, team-building resources, plus relaxation and recreational options all in one place, resorts are a good bet. Following are tips on choosing the perfect site and suggestions for planning your event at a resort property. Using Resorts for Meetings and EventsResorts are custom made for offsite meetings and events. Here are some inspection and planning tips to ensure that you get all that you need. Winter Destination IdeasYou don't have to escape to a warm-weather site in the winter. There are plenty of winter-weather destinations that can offer a great experience. Winter Destination IdeasWith the holidays behind and a whole new year ahead, it’s time for event and meeting planners to gear up for a new set of challenges. Don’t let your clients and colleagues give in to those winter doldrums. Kick off the new year by organizing a group outing to a winter spot that promises to inspire, refresh, revive and rejuvenate. Following are suggestions on how make your winter events sparkle. Working With CaterersProfessional caterers can prepare virtually any type of food in nearly any setting, which adds great flexibility to the event planning process. Working With Conference CentersDedicated conference centers are designed to provide high-quality meeting space, far removed from the daily distractions of the office environment. You should expect to find clean, climate-controlled, user-friendly rooms supplied with up-to-date presentation equipment, comfortable seating, and easily accessible, knowledgeable staff to assist in technical support issues and other details of on-premise meeting planning and execution. Following are guidelines on what to expect, questions to ask, and how to work with these facilities and staff. Working with Museums, Mansions & Historical SitesIf you’re looking for a unique, exciting event venue where you can offer your guests an extraordinary experience heightened by the cachet of a rich, cultural setting, consider a museum, mansion or historical site. Countess locations with a vast variety of thematic tie-in potential are available to event and meeting planners in a wide range of sizes and price points. Following are tips and guidelines for holding events at these very special locations. Working With VenuesHere are some suggestions on what to look for during site inspections, questions to ask, how to think creatively about using the space, and the fine points of negotiating. Working With VenuesChoosing the right site for an event is one of the most important decisions meeting and event planners make on a regular basis. While it’s tempting to rely on tried-and-true venues that have worked well for previous events, planners often opt for new locations. In fact, an Agenda survey found that 83% of planners are looking for new venues for their events this year. Following are suggestions on what to consider when choosing a location, making the most of site inspections, thinking creatively about using the space, rental costs and the fine points of negotiating the price. Yacht EventsNow that warm weather is on its way, planners are starting to rethink their venue options. One enticing way to go is to hold a meeting or special event on the water. Yachts certainly are fun venues for leisurely cocktail soirées, networking gatherings, and dinner/dance cruises, but consider them for other functions too. After all, once you have guests on board, they become a captive audience. Yachting and Cruise Event OptionsFor a touch of class, try a yachting and cruise event. Here are some tips on charter options, safety factors, and other issues to keep in mind. Click Here to subscribe to our Topic One newsletterA national e-newsletter that each month delves into one topic of interest for event professionals, providing helpful hints and "how-to" information that planners can use as an on-the-job primer. Topics include: setting a budget, negotiating with hotels, working with restaurants, unique venues, AV/lighting/staging trends, catering ideas and more. Topic One articles have been archived by subject category within AgendaOnline.com's Articles/Resources section. Click Here to subscribe to our Current E-Vents newsletterAn e-newsletter that is produced and emailed regionally each month (New York, Boston, Washington, Chicago, Northern California and Southern California) with a variety of promotions and special deals offered by event industry suppliers in that region -- new features and upgrades, special short-term rates, value-added opportunities and more. 
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